EarlyWorks is recognised as the most feature packed documentation and programming software package on the market. Here is a summary of what EarlyWorks can provide for your service.

EarlyWorks for Childcare Managers, Administrators and Educators


EarlyWorks caters to a wide variety of observation styles including learning journeys, running records, anecdotal records, jottings, time samples, child notes, photo journals and more. Observations (group & Individual) are easily created with a simple input process that ensures that each child’s learning and development is being assessed as part of an ongoing cycle of planning, documenting and evaluating.

National Quality Standards – Quality Area 1 Standard 1.2 Element 1.2.1

Generated Programs

Experiences can be planned or spontaneous, catering for each child’s learning and development. Programmed experiences can be linked back to observations and journal entries, allowing educators to concentrate on delivering excellence in practice rather than paperwork.

National Quality Standards – Quality Area 1 Standards 1.1 & 1.2 Elements 1.1.1, 1.1.3, 1.2.1 & 1.2.2

Daily or weekly journals

Create professional daily or weekly photo journal entries for each room in your service. Families will delight in seeing their children engaged in meaningful learning experiences.

National Quality Standards – Quality Area 1 Standards 1.1 & 1.2 Elements 1.1.1, 1.1.3, 1.2.1 & 1.2.2

Photo and document sharing

Photos and documents can be easily uploaded and shared. Families can share photos and documents from home, and educators can share documents, and where permission is granted, photos from the service.

National Quality Standards – Quality Area 6 Standards 6.1 & 6.2 Elements 6.1.1, 6.1.2, 6.2.2 & 6.2.3

Child files and portfolios

EarlyWorks enables easy access to children’s portfolios of observations, journals, images and family communications in just one click. View children’s current learning, areas of strength and progression towards goals. Having each child’s individual documentation in one place allows educators to easily reflect, evaluate, and plan for each child. As educators continue to observe children, their profile grows and becomes a complete learning summary which includes family input and communications.

National Quality Standards – Quality Area 1 Standards 1.1 & 1.2 All Elements, Quality Area 5 Standard 5.2 Element 5.2.1

Alerts and notifications

Customised dashboards cater to the requirements of specific roles such as managers, team leaders and educator assistants. Alerts and notifications ensure programming and documentation cycles and contributions are completely transparent to all levels of management. Educators’ dashboards provide specific insight and alerts on a room by room level.

National Quality Standards – Quality Area 7 Standards 7.1 &7.2  Elements 7.1.2, 7.2.2

Daily Communications

Educators communicate to families details of children’s meals, portion sizes, bottle times and quantities, sleep times, nappy changes and other day book style information. Communication details can be entered for a group or for an individual child. Daily communication with families about their child’s day enhances trust and helps to build respectful supportive relationships.

National Quality Standards – Quality Area 6 Standards 6.1 & 6.2 Elements 6.1.2, 6.1.3, 6.2.1

Tasks & Events

Educators, administrators and families can keep track of birthdays, special events, tasks and excursions. Pre-populated regular tasks such as emergency evacuation, first aid box checks and evacuation bag checks allow services to allocate these regular compliance tasks.  Tasks and events can be viewed from the EarlyWorks event calendar.

National Quality Standards – Quality Area 7 Standards 7.1 Elements 7.1.3

Reflections of Pedogogy

Regular reflections of pedagogy are crucial in supporting continuous improvement within services. Using EarlyWorks, educators can reflect on educational principles and practices as well as all areas of the National Quality Standards, relating them to their own personal evaluation of practices and implementation of the curriculum. Ongoing reflection and professional development are captured to create a clear picture of the educator’s journey throughout the planning and programming cycle.

National Quality Standards – Quality Area 1 Standards 1.1, 1.2 & 1.3 Elements 1.1.1, 1.1.2, 1.2.3, amp; 1.3.2

Generate your QIP

Your service’s entire Quality Improvement Plan (QIP) is produced within EarlyWorks at the click of a button. Evidence to support the service’s QIP is automatically generated based on the information already entered into EarlyWorks.

National Quality Standards – Quality Area 7 Standards 7.2 Elements

Family Engagement

Families have real time access to detailed information about their child’s day. Families can view and contribute to their child’s online portfolio at any time.
EarlyWorks allows families to have access to important documents such has handbooks, policies and the Quality Improvement Plan at any time and from any device with internet connection.

National Quality Standards – Quality Area 6 Standards 6.1 & 6.2 Elements 6.1.1, 6.1.2, 6.1.3 & 6.2.2

Custom Output

Customise the way EarlyWorks looks and behaves.  Alert thresholds can be updated to suit individual requirements.

Pre-defined standard outcomes based on the “Early Years Learning Framework” and “My Time, Our Place” are included with EarlyWorks.

EarlyWorks can cater to any curriculum or learning framework.

EarlyWorks for Families


  • Real time notifications
  • Know what, when and how much your child eats
  • Track potential food intolerances

Sleep and Rest

  • Know when and for how long your child sleeps
  • See any changes as they occur
  • Review patterns over time

Photo Gallery

  • See your child’s photos as soon as they are loaded
  • Stay connected when you can’t be there
  • Safe and Secure

Learning & Development

  • Know what is being planned
  • Watch as programmes/curriculums evolve
  • Engage in and contribute to your child’s learning


  • See the joy, laughter and learning of each day
  • Follow the evolution of learning as it happens
  • Share the day’s experiences with your child


  • Share insights and perspectives about your child’s learning and development
  • Pass on important information to all educators working with your child
  • Keep track of all communications easily and in one place